Event organization in Japan

Bringing Artists to Japan, China, and Southeast Asia: Your Partner for Unforgettable Events

For over 20 years, we have been helping artists bring their music, performances, and creative expressions to audiences in Japan, China, and Southeast Asia. Our extensive experience in organizing events, promotions, and gigs has made us a trusted partner for artists looking to expand their reach in these dynamic markets. Whether you are an independent musician, a band, or a performance artist, we have the expertise to make your event a success.

WHY CHOOSE US?

We understand the unique challenges that international artists face when entering new markets. Language barriers, cultural differences, and logistical complexities can make it difficult to plan and execute events successfully. Our team specializes in navigating these challenges, providing seamless support to ensure that artists can focus on their performance while we handle the rest.

Here are some key reasons why artists choose us:

Extensive Experience: With over two decades in the industry, we have successfully organized events ranging from intimate gigs for 200 people to large-scale open-air festivals with audiences of up to 10,000.

Local Expertise: Our deep connections with venues, promoters, media outlets, and event organizers allow us to arrange the best possible setup for your event.

Custom-Tailored Services: Every artist is unique, and so are their needs. We provide personalized event planning to match your style, audience, and promotional goals.

Full-Service Support: From securing permits and finding venues to managing ticket sales and promotional campaigns, we handle every aspect of the event process.

TYPES OF EVENTS WE ORGANIZE

Our services cover a wide range of event types, including but not limited to:

LIVE PERFORMANCES & CONCERTS

We arrange gigs at clubs, bars, theaters, and open-air venues, ensuring the best sound and lighting setups to enhance your performance. Our team coordinates all aspects, from stage design to security, giving you the perfect platform to connect with your audience.

MUSIC FESTIVALS

If you want to perform at a festival in Japan, China, or Southeast Asia, we can get you there. We have strong ties with festival organizers and can help you secure a slot at major music events.

PRIVATE & CORPORATE EVENTS

Whether it is an exclusive private show, a brand collaboration, or a corporate event, we can tailor a performance experience that aligns with your artistic vision and the client’s expectations.

PROMOTIONAL TOURS

We help artists organize promotional tours that include media interviews, fan meet-and-greets, and brand collaborations. We ensure maximum exposure through radio, television, digital platforms, and print media.

SEAMLESS EVENT EXECUTION

Bringing an international act to a new country involves many moving parts. Our team takes care of everything:

Venue Selection: Finding the best location based on your music style and audience.

Permits & Licensing: Handling all legal requirements, including performance permits and visas.

Technical Setup: Managing sound, lighting, and stage design.

Marketing & Promotion: Ensuring strong ticket sales and audience engagement through social media, local PR, and digital advertising.

On-Ground Support: Providing professional logistics management, transportation, and hospitality arrangements.

STEP-BY-STEP GUIDE FOR HOLDING A SUCCESSFUL MUSIC EVENT

EXAMPLE 1: ORGANIZING A MUSIC LIVE EVENT IN TOKYO, JAPAN

Venue Selection: Choose from well-known live houses like Shibuya O-East, Zepp Tokyo, or smaller venues like Club Quattro, depending on expected audience size.

Legal & Permit Process: Secure performance visas for international artists, obtain live event permits, and comply with noise regulations.

Logistics & Equipment Rental: Partner with local sound and lighting companies to ensure high-quality production.

Marketing & Promotion: Utilize social media platforms (Twitter, Instagram, and Line), collaborate with local influencers, and promote through ticketing websites like e+ (Eplus) and Lawson Ticket.

Ticket Sales & Pricing Strategy: Set ticket prices based on venue size and artist popularity; use platforms like Peatix and Ticket Pia for online sales.

On-Ground Arrangements: Arrange transportation, accommodations, and local staff for security and stage setup.

Event Execution & Coordination: Ensure seamless communication between event staff, artists, and venue management on the day of the event.

Post-Event Engagement: Engage with fans through follow-up content, social media interactions, and merchandise sales.

EXAMPLE 2: ORGANIZING A MUSIC LIVE EVENT IN SHANGHAI, CHINA

Venue Selection: Consider venues such as Mao Livehouse, Bandai Namco Dream Hall, or Mercedes-Benz Arena for different audience scales.

Regulatory Compliance: Obtain necessary performance permits from the Chinese Ministry of Culture and secure temporary work visas for international artists.

Production & Equipment Setup: Work with local vendors to provide sound, lighting, and video production that meets international standards.

Marketing & Public Relations: Leverage WeChat, Weibo, and Douyin for promotions, and collaborate with Chinese music streaming platforms like QQ Music and NetEase Cloud Music.

Ticketing & Distribution: Use ticketing services such as Damai, Maoyan, and Taobao Tickets for efficient sales and distribution.

Travel & Accommodation Logistics: Plan accommodations for artists and crew, arrange airport pickups, and ensure smooth local transportation.

Event-Day Execution: Coordinate with venue staff, oversee sound checks, and manage crowd control and security measures.

Post-Event Engagement: Release highlights and interviews on social media, conduct press follow-ups, and analyze event performance for future improvements.

SUCCESS STORIES

Over the years, we have worked with numerous international artists, helping them make a lasting impact in Asia. From rising indie stars to established global names, our clients have successfully built fan bases and expanded their careers in the region through our services.

One of our most memorable events was a multi-city tour for an independent rock band from Europe. We organized shows in Tokyo, Shanghai, and Bangkok, securing top-tier venues, arranging extensive media coverage, and ensuring every detail was handled smoothly. The tour was a resounding success, with sold-out shows and a growing fan base across Asia.

GET STARTED TODAY

If you are an artist looking to break into the vibrant markets of Japan, China, and Southeast Asia, we are here to make it happen. No matter the size of your event, from an intimate 200-person gig to a massive 10,000-attendee festival, we have the expertise and resources to bring your vision to life.

Contact us today to discuss your event and let us help you create an unforgettable experience for your fans in Asia. Let’s make your music and art heard across the continent!

For example, for Japan, We have a great network of traditional performers (Geisha/Maiko and Japanese traditional music instruments Taiko/wadaiko drum, Shamisen, Koto, Ninja/Samurai show etc.)

Are you hoping to see a real Geisha dance in Tokyo area? Do you want a Kimono fashion show on your festival? 

Maiko/geisha dance performance in Japan 

We have the good contact with Geisha/Maiko house in Tokyo area. We can organize a lunch/dinner party with real group of Geisha/Maiko during your visit. You can let us known when/how many guests/where and other wishes in the contact form, we will get back to you with the details ASAP.

Do you want to do a gig, DJ event, fashion show in Japan? We are the promoter for Japan event. We organize a live event in Japan for you.